Contract Administrator

Description

The Contract Administrator serves as a key liaison between Project Management, hotel stakeholders, external contractors, and the Fixed Assets Accounting team. This role supports capital projects ranging from equipment purchases to large-scale renovations and acts as a central source of truth for all contract and project-related documentation.

You will get the chance to:

• Act as the main point of contact between project managers, hotels, contractors, and accounting teams.
• Manage contracts across the full project lifecycle, ensuring compliance with terms and company policies.
• Track and maintain documentation for capital projects, including contracts, change orders, invoices, and approvals.
• Support the execution and close-out of capital projects, from procurement to renovations.
• Coordinate with Fixed Assets Accounting on capitalization, cost tracking, and financial reporting.
• Monitor project progress and help resolve contractual or administrative issues.
• Maintain organized, accurate project records for all stakeholders.

What you must bring to the table:

• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple projects and competing priorities.
• Clear communication skills and experience working cross-functionally.
• Background in contract administration, project coordination, or capital projects (hospitality, construction, or engineering preferred).
• Experience with documentation management and basic financial or accounting coordination.